1. Introduction
We are committed to safeguarding the privacy of our website visitors (which refers to this website and any other websites we may operate); this policy sets out how we will treat your personal information.
We will ask you to consent to our use of cookies in accordance with the terms of this policy when you first visit our website. By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.
2. Your personal information
We may collect, store and use the following kinds of personal information:
a) information about your computer and about your visits to and use of our website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation;
b) information relating to any transactions carried out between you and us on or in relation to our website;
c) information that you provide to us for the purpose of registering with us (including data entered into your personal profile);
d) information that you provide to us for the purpose of subscribing to our website services, email notifications and/or newsletters;
e) any other information that you choose to send to us; and
f) demographic data.
Before you disclose to us the personal information of another person, you must obtain that person's consent to both the disclosure and the processing of that personal information in accordance with the terms of this policy.
3. Using your personal information
Personal information submitted to us via our website will be used for the purposes specified in this policy or in relevant parts of our website.We may use your personal information to:
a) administer our website;
b) improve your browsing experience by personalising our website;
c) enable your use of the services available on our website;
d) send you general (non-marketing) commercial communications;
e) send you email notifications which you have specifically requested;
f) provide third parties with statistical information about our users – but this information will not be used to identify any individual user;
g) deal with enquiries and complaints made by or about you relating to our website;
h) keep our website secure and prevent fraud;
i) verify compliance with the terms and conditions governing the use of our website (including monitoring private messages sent through our website’s private messaging service); and
j) deal with enquiries and to disclose to authorities when required to do so by law or when disclosure is reasonably necessary to protect our rights (as the owners of Timecheck trademark), third parties rights or the rights of the public at large.
Where you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the license you grant to us as set out in our terms of use.
Your privacy settings can be used to limit the publication of your information on our website.
You can adjust your privacy settings in the profile section of the website.We will not, without your express consent, provide your personal information to any third parties for the purpose of direct marketing.
We reserve the right to transfer all personal information in our possession to a successor organisation in the event of a merger, acquisition, bankruptcy or other sale of all or a portion of our assets. The use and disclosure of all transferred personal information will be subject to this privacy policy or a new privacy policy.
4. Disclosures
We may disclose your personal information to any of our employees, officers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes set out in this policy.
We may disclose your personal information to any member of our group of companies (this means our subsidiaries, our ultimate holding company and all its subsidiaries) insofar as reasonably necessary for the purposes set out in this policy.In addition, we may disclose your personal information:
a) to the extent that we are required to do so by law;
b) in connection with any ongoing or prospective legal proceedings;
c) in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
d) to the purchaser (or prospective purchaser) of any business or asset that we are (or are contemplating) selling; and
e) to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information.
We may compile statistics about the use of our website including data on traffic, usage patterns, user numbers, sales and other information. All such data will be anonymised and will not include any personally identifying information. We may from time to time share such data with third parties such as prospective investors, affiliates, partners and advertisers. Data will only be shared and used in accordance with the law.
Except as provided in this policy, we will not provide your information to third parties.
5. Security of your personal information
We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
We may use third parties to provide some of our services and to store personal information you provide (for example, we use Vimeo to host videos and Rackspace to store information). Please refer to the terms of the Vimeo privacy policy on the following link (https://vimeo.com/privacy) and Rackspace privacy policy terms on the following link (https://www.rackspace.com/information/legal/privacystatement). You hereby agree to the transfer of your personal data to such third parties.
All electronic transactions entered into via our website will be protected by encryption technology.
You acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.
You are responsible for keeping your password and other login details confidential. We will not ask you for your password (except when you log in to our website).
6. Policy amendments
We may update this policy from time to time by posting a new version on our website. You should check this page regularly to ensure you are happy with any changes.
We may also notify you of changes to our privacy policy by email.
7. Your rights
You may instruct us to provide you with any personal information we hold about you.
Provision of such information will be subject to:
a) the payment of a fee (currently fixed at GBP 10); and
b) the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address).
We may withhold such personal information to the extent permitted by law.
You may instruct us not to process your personal information for marketing purposes, by sending an email to us. In practice, you will usually either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.
8. Third party websites
The website contains links to other websites. We are not responsible for the privacy policies or practices of third party websites.
9. Updating your information
Please let us know if the personal information which we hold about you needs to be corrected or updated.
10. Cookies
We use first party temporary (or session) cookies to keep users logged in. This temporary cookie will expire at the end of the user session, when the web browser is closed.
11. Contacting us
Our website is owned and operated by Timecheck Ltd.If you have any questions about our cookies or this policy, please contact us:
a) by email (to admin@timecheck.org.uk);
b) by post (to Timecheck Ltd, 3 The Triangle, Queens Drive, Nottingham, United Kingdom NG2 1AE).
Published: September 2016.